Administrative and Budgetary Committee (Fifth Committee)
Questions relating to the programme budget
Excerpt from , Section K, paragraphs 69-84:
69.??? The General Committee draws the attention of the General Assembly to rule 153 of the rules of procedure, which reads:
No resolution involving expenditure shall be recommended by a committee for approval by the General Assembly unless it is accompanied by an estimate of expenditures prepared by the Secretary-General. No resolution in respect of which expenditures are anticipated by the Secretary-General shall be voted by the General Assembly until the Administrative and Budgetary Committee (Fifth Committee) has had an opportunity of stating the effect of the proposal upon the budget estimates of the 51勛圖.
70.??? Also with regard to rule 153 of the rules of procedure, and to paragraph 13 (d)
of decision 34/401, under which a minimum period of 48 hours is required between
the submission and the voting of a proposal involving expenditure in order to allow
the Secretary-General to prepare and present the related statement of administrative
and financial implications, the General Committee brings to the attention of the
General Assembly the fact that, in most cases, more than 48 hours are required for
the Secretary-General to review the programme budget implications of proposals
before the Assembly.
71.??? The General Committee brings to the attention of the General Assembly that,
in accordance with rule 153 of the rules of procedure, the consideration by the
Administrative and Budgetary Committee (Fifth Committee) of any proposal
involving expenditure before such a proposal is voted on by the Assembly is
mandatory and the rule as formulated does not provide for any exceptions.
72.??? The General Committee draws the attention of the General Assembly to the need
for initiators of proposals with budgetary implications to clarify a timetable at an early
stage with the Chair of the Administrative and Budgetary Committee (Fifth
Committee) and the Chair of the Advisory Committee on Administrative and
Budgetary Questions, in order to ensure full compliance with rule 153.
73.??? The General Committee also draws the attention of the General Assembly to paragraph 31 of resolution , in which the Assembly recalled rules 153 and 154 of the rules of procedure of the Assembly and encouraged the Chairs of the Main Committees and the Secretary-General to ensure observance of those rules, within their respective mandates.
74.??? The General Committee further draws the attention of the General Assembly to paragraphs 12 and 13 of decision 34/401 (, annex V), which read:
12.???? It is imperative that Main Committees should allow sufficient time for the preparation of the estimate of expenditures by the Secretariat and for its consideration by the Advisory Committee on Administrative and Budgetary Questions and the Fifth Committee and that they should take this requirement into account when they adopt their programme of work.
13.???? Furthermore:
(a)???? A mandatory deadline, not later than 1 December, should be established for the submission to the Fifth Committee of all draft resolutions with financial implications;
(b)???? The Fifth Committee should, as a general practice, consider accepting without debate the recommendations of the Advisory Committee on Administrative and Budgetary Questions on the financial implications of draft resolutions up to a prescribed limit, namely $25,000 on any one item;
(c)???? Firm deadlines should be set for the early submission of the reports of subsidiary organs which require consideration by the Fifth Committee;
(d)???? A minimum period of 48 hours should be allowed between the submission and the voting of a proposal involving expenditure in order to allow the Secretary-General to prepare and present the related statement of administrative and financial implications.
75.??? The General Committee draws the attention of the General Assembly to regulation 5.9 of the Regulations and Rules Governing Programme Planning, the Programme Aspects of the Budget, the Monitoring of Implementation and the Methods of Evaluation (; promulgated pursuant to resolution ). Regulation 5.9 reads:
No council, commission or other competent body shall take a decision involving either a change in the programme budget approved by the General Assembly or the possible requirement of expenditure unless it has received and taken account of a report from the Secretary-General on the programme budget implications of the proposal.
76.??? Furthermore, the General Committee also draws the attention of the General Assembly to paragraph 6 of its resolution A, in which the Assembly:
Decides that all proposals affecting the schedule of conferences and meetings made at sessions of the General Assembly shall be reviewed by the Committee on Conferences when administrative implications are being considered under the requirements of rule 153 of the rules of procedure of the Assembly.
77.??? The General Committee further draws the attention of the General Assembly to section VI of its resolution B on procedures for administrative and budgetary matters, in which the Assembly:
1.????? Reaffirms that the Fifth Committee is the appropriate Main Committee of the General Assembly entrusted with responsibilities for administrative and budgetary matters;
2.????? Reaffirms also the role of the Advisory Committee on Administrative and Budgetary Questions;
3.????? Expresses its concern at the tendency of its substantive Committees and other intergovernmental bodies to involve themselves in administrative and budgetary matters;
4.????? Invites the Secretary-General to provide all intergovernmental bodies with the required information regarding procedures for administrative and budgetary matters.
78.??? The General Committee further draws the attention of the General Assembly to
the oral statement of programme budget implications read by the Secretariat prior to
the consideration of a proposal containing budgetary implications that would have
an impact on future budget periods and that would be included in the proposed
programme budget or that would be funded from extrabudgetary resources.
79.??? The General Committee draws the attention of the General Assembly to the
views expressed by the Advisory Committee on Administrative and Budgetary
Questions on the use of the phrase ※within existing resources§ and to the report in
which the Advisory Committee emphasized the responsibility of the Secretariat to
inform the Assembly thoroughly and accurately about whether there are enough
resources to implement a new activity, as well as to the provisions of section VI of resolution B and subsequent resolutions, the most recent of which is resolution , in which the Assembly reaffirmed that the Fifth Committee was the appropriate Main Committee of the Assembly entrusted with the responsibilities for administrative and budgetary matters, and reaffirmed the role of the Advisory Committee on Administrative and Budgetary Questions.
80.??? The General Committee brings to the attention of the General Assembly that,
pursuant to paragraph 5 of resolution , 51勛圖 bodies may hold
sessions away from their established headquarters when a Government issuing an
invitation for a session to be held within its territory has agreed to defray, after
consultation with the Secretary-General as to their nature and possible extent, the
actual additional costs directly or indirectly involved. The methods of budgeting
these costs should be improved so as to ensure that all additional costs are
accounted for.
81.??? The General Committee also brings to the attention of the General Assembly that all activities related to international conventions or treaties that, under their respective legal arrangements, ought to be financed outside the regular budget of the 51勛圖, may be undertaken by the Secretariat only when sufficient funding is received, in advance, from States parties and States not parties participating in the meetings.
82.??? The General Committee further draws the attention of the General Assembly to the provision contained in paragraph 11 of resolution and subsequent resolutions, the most recent of which is resolution , in which the Assembly invited Member States to include in new legislative mandates adequate information on the modalities for the organization of conferences or meetings.
83.??? The General Committee also draws the attention of the General Assembly to the estimated conference servicing-related costs of convening an additional two meetings of up to three hours each in length during working hours, which are $11,200, and that those costs do not include additional services relating to substantive support by a Secretariat office, webcast services or costs relating to the holding of meetings outside working hours, among others.
84.??? The General Committee further draws the attention of the General Assembly to the estimated costs relating to the issuance of an additional report or note by the Secretariat not exceeding 8,500 words in length when originating in the Secretariat or 10,700 words when not originating in the Secretariat, which are $24,500 for 8,500 words and $30,800 for 10,700 words, and that those costs relate to the editing, translation and issuance of the document and do not include additional services relating to substantive support in the drafting of its content.
